Microsoft Outlook is an email client bundled with Microsoft Office for Windows-based computers. The latest versions of Outlook allow you to send, reply, and forward emails, add file attachments, make appointments, and much more.

Method 1
Method 1 of 10:

Creating a New Outlook Account

  1. 1
    Launch Outlook and click “Next” when prompted to configure an email account. The Microsoft Outlook Startup wizard will guide you through creating a new Outlook account if this is your first time using Outlook.
    • Follow the steps outlined in Method Two if your goal is to add an additional email account to Outlook.
  2. 2
    Select “Yes” to confirm you want to create a new Outlook account, then click “Next.
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  3. 3
    Enter your name and preferred email address.
  4. 4
    Type a password for your email account, then click “Next. Outlook will take a few moments to create and configure your email account.
  5. 5
    Click on “Finish. Your new Outlook account is now created.[1]
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Method 2
Method 2 of 10:

Adding an Outlook Account

  1. 1
    Click on “File” and select “Info.
  2. 2
    Click on “Add Account” under the Account Information section.
  3. 3
    Enter your name and preferred email address.
  4. 4
    Type a password for your email account, then click “Next. Outlook will take a few moments to create and configure your email account.
  5. 5
    Click on “Finish. Your additional Outlook account is now created.
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Method 3
Method 3 of 10:

Creating an Email

  1. 1
    Click on the “Home” tab at the top of Outlook.
  2. 2
    Click on “New Email. This opens a new, blank email.
    • Alternately, press CTRL + Shift + M on your keyboard to open a new, blank email.
  3. 3
    Type the subject or title of your message into the “Subject” field.
  4. 4
    Type the recipient’s email address into the “To” box. If sending to multiple recipients, separate each recipient’s name with a semicolon.
  5. 5
    Type your message into the body of the email, then click “Send. Your email has now been sent to the recipient.[2]
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Method 4
Method 4 of 10:

Replying and Forwarding

  1. 1
    Open the email to which you want to reply or forward.
  2. 2
    Click on the “Home” tab and select “Reply,” “Reply All,” or “Forward. Selecting “Reply” allows you to reply to just the sender, whereas “Reply All” sends a reply to all parties copied on the email. The “Forward” option allows you to forward the entire contents of the email to one or more recipients.
  3. 3
    Type your message into the body of the email.
  4. 4
    Confirm that the email’s “To” field contains the names of intended recipients.
  5. 5
    Click on “Send. The email has now been sent or forwarded to the recipient.[3]
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Method 5
Method 5 of 10:

Adding an Attachment

  1. 1
    Open the email message to which you want to add an attachment.
  2. 2
    Click on the “Message” tab and select “Attach File. File Explorer will open and display on-screen.
  3. 3
    Navigate to and select the file you want attached to the email. You can attach file types of any kind, including photos, videos, spreadsheets, and more.
  4. 4
    Click on “Insert” after selecting the file. The file will now be attached to your email message.[4]
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Method 6
Method 6 of 10:

Adding an Email Signature

  1. 1
    Click on the “Message” tab and select “Signature.
  2. 2
    Select “Signatures,” then select “New.
  3. 3
    Type a name for your signature, then click “OK.
  4. 4
    Type the message you want included with your signature into the “Edit signature” box. For example, type your name, title, and company.
  5. 5
    Click “OK,” then click on “Choose default signature.
  6. 6
    Select your email account, then select the signature you just created. Going forward, your signature will be added to all outgoing emails.[5]
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Method 7
Method 7 of 10:

Scheduling Calendar Appointments

  1. 1
    Click on the “Home” tab and select “New Appointment. Alternately, press CTRL + Shift + A on your keyboard, or right-click a time block in your calendar grid and select “New Appointment.”
  2. 2
    Type a description of your appointment into the “Subject” box.
  3. 3
    Type the location of your appointment into the “Location” box.
  4. 4
    Enter the start and end times for your appointment, then click “OK. Outlook will automatically remind you about your appointment 15 minutes before the appointment’s start time.
  5. 5
    Click on the “Appointment” tab, then click “Save and close. Your appointment is now saved to Outlook.[6]
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Method 8
Method 8 of 10:

Creating and Adding Contacts

  1. 1
    Click on the “Home” tab and select “New Contact. Alternately, press CTRL + Shift + C on your keyboard.
  2. 2
    Enter the contact’s name and any other important information about your contact.
  3. 3
    Click on “Save and close. If adding another contact to your list, select “Save and New.” The contact is now added to Outlook.
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Method 9
Method 9 of 10:

Creating Notes

  1. 1
    Click on the “Home” tab and select “New Note. Alternately, press CTRL + Shift + N on your keyboard. A blank note will open and display on-screen.
  2. 2
    Start typing text in the note. The note will save automatically and stay open so you can take additional notes or refer to them as you work.
  3. 3
    Drag and drop the note anywhere on your desktop as desired for easier viewing.
  4. 4
    Close the note when finished. All notes are saved to the Notes folder in Outlook by default.[7]
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Method 10
Method 10 of 10:

Printing Items

  1. 1
    Open the email or item you want printed from Outlook.
  2. 2
    Click on “File” and select “Print.
  3. 3
    Select your print settings as desired. You can change the font style, heading, or adjust page margins.
  4. 4
    Click on “Print” again. The email you selected will now be printed.[8]
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About This Article

wikiHow is a “wiki,” similar to Wikipedia, which means that many of our articles are co-written by multiple authors. To create this article, volunteer authors worked to edit and improve it over time. This article has been viewed 32,616 times.
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Co-authors: 1
Updated: March 29, 2019
Views: 32,616
Categories: Outlook
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