How to Save Outlook Emails As PDF on PC or Mac

This wikiHow teaches you how to save an email message from Microsoft Outlook to a PDF file in Windows or macOS.

Method 1
Method 1 of 2:

Windows

  1. Image titled Save Outlook Emails As PDF on PC or Mac Step 1
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    Open Microsoft Outlook. Open the Start menu, click All Apps, expand Microsoft Office, and then select Microsoft Outlook.
  2. Image titled Save Outlook Emails As PDF on PC or Mac Step 2
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    Click the message you want to save as a PDF. It will open in the reading pane.
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  3. Image titled Save Outlook Emails As PDF on PC or Mac Step 3
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    Click the File menu. It’s at the top-left corner of Outlook.
  4. Image titled Save Outlook Emails As PDF on PC or Mac Step 4
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    Click Print. It’s in the column along the left side of the screen.
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    Click the “Printer” drop-down menu. A list of printers and other options will appear.
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    Click Microsoft Print to PDF. This tells Outlook to “print” the message as a PDF.
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    Click Print. It’s the large printer icon under the “Print” header. This opens the “Save Printer Output” window.
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    Navigate to the folder where you want to save the file.
  9. Image titled Save Outlook Emails As PDF on PC or Mac Step 9
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    Enter a name for the file. Type it into the “File name” box near the bottom of the window.
  10. Image titled Save Outlook Emails As PDF on PC or Mac Step 10
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    Click Save. The message is now saved as a PDF file in the selected folder.
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Method 2
Method 2 of 2:

macOS

  1. Image titled Save Outlook Emails As PDF on PC or Mac Step 11
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    Open Microsoft Outlook on your Mac. You’ll usually find it in the Applications folder as well as the Launchpad.
  2. Image titled Save Outlook Emails As PDF on PC or Mac Step 12
    2
    Click the message you want to print. This opens the message in the reading pane.
  3. Image titled Save Outlook Emails As PDF on PC or Mac Step 13
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    Click the File menu. It’s at the top-left corner of the screen.
  4. Image titled Save Outlook Emails As PDF on PC or Mac Step 14
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    Click Print. This opens the Print window.[1]
  5. Image titled Save Outlook Emails As PDF on PC or Mac Step 15
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    Click the “PDF” drop-down menu. It’s at the bottom-left corner of the window.
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    Select Save as PDF.
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    Type a name for the PDF. This goes into the “Save as” field.[2]
  8. Image titled Save Outlook Emails As PDF on PC or Mac Step 18
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    Select a save location. To do this, click the arrow next to the “Save as” field, and then navigate to the desired folder.
  9. Image titled Save Outlook Emails As PDF on PC or Mac Step 19
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    Click Save. The PDF is now saved to the selected folder.
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References

  1. ↑ https://support.apple.com/kb/PH25326?locale=en_US
  2. ↑ https://www.macworld.co.uk/feature/mac-software/11-tips-for-creating-saving-editing-sharing-pdfs-on-mac-3527264/

About This Article

Nicole Levine, MFA
Written by:
Nicole Levine, MFA
wikiHow Technology Writer
This article was co-authored by wikiHow staff writer, Nicole Levine, MFA. Nicole Levine is a Technology Writer and Editor for wikiHow. She has more than 20 years of experience creating technical documentation and leading support teams at major web hosting and software companies. Nicole also holds an MFA in Creative Writing from Portland State University and teaches composition, fiction-writing, and zine-making at various institutions. This article has been viewed 35,273 times.
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Co-authors: 2
Updated: February 7, 2022
Views: 35,273
Categories: Outlook
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