How to Share OneNote Notebooks

Last Updated: September 15, 2021

Sharing OneNote notebooks allows you to collaborate with others on the same document without having to be in the same room. This wikiHow will show you how you can share a notebook in OneNote for Windows 10, OneNote 2016, and OneNote for Mac. You cannot share a notebook using the mobile app.

Method 1

Method 1 of 2:

Sharing a Notebook in OneNote for Windows 10

1
Open your OneNote notebook. You'll find OneNote in your Start Menu.
2
Click Share. You'll find this in the upper right corner of the app and a menu will dropdown.
- If you don't see the button here, you might be using the OneNote 2016 version instead.
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3
Click to select This notebook. You'll want to make sure this notebook is selected so your invitees have access to everything.^{[1]
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- If you don't see a drop-down, that's fine. Your notebook should be selected as default.
4
Enter email addresses with whom to share your notebook. You can add one email address or multiple.
- You can use the drop-down menu below the email addresses to give users certain permissions. You can select Can edit if you want them to be able to make changes to the notebook, or Can view to make it read-only.
- You can also click Edit next to a shared person to change their privileges or remove them from the shared document entirely.
5
Click Share when you're ready to share the document. You can add more people to the share list if you need to.

Method 2

Method 2 of 2:

Sharing a Notebook in OneNote 2016 or OneNote for Mac

1
Save your OneNote document in OneDrive. OneDrive is a cloud storage service offered by Microsoft that will enable you to be able to share your pages. This method also works for Macs.^{[2]
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- In OneNote, click the File menu and select New. If you already see a OneDrive option, skip these steps.
- Click Add a Place and OneDrive.
- Enter your OneDrive or Microsoft account username and password, which could be an email address.^{[3]
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- Select OneDrive-Personal, name your notebook, and click Create Notebook.^{[4]
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2
Open your OneNote notebook. You'll find this in your Start Menu.
3
Click File. You'll find this on the editing ribbon above your document.
4
Click Share. You'll find this near the bottom of the menu, above Export.
5
Click Share with People. You'll see this on the right side of the page panel under the Share header.
- You can also get a link to the notebook that you can send in a chat or email by clicking Get a Sharing Link instead. You'll need to choose Create Link to activate sharing the notebook with a link.^{[5]
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6
Enter email addresses with whom to share your notebook. You can add one email address or multiple in the text field under the Share with People header.
- The drop-down menu next to their email address gives them certain permissions. You can select Can edit if you want them to be able to make changes to the notebook or Can view if you don't want them to be able to make changes.
7
Enter an email body if you want to customize the message. A default message will be sent if you don't want to customize it.
8
Click Share when you're ready to share the document. The people you're sharing with will get an email invitation to view the document.^{[6]
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