How to Edit the Distribution List in Outlook on PC or Mac

This wikiHow teaches you how to edit an existing mailing list in Microsoft Outlook for Windows or macOS.

Method 1
Method 1 of 2:

Adding New Members

  1. Image titled Edit the Distribution List in Outlook on PC or Mac Step 1
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    Open Outlook on your computer. If you’re using Windows, it’ll be in the Microsoft Office folder under All Apps in the Start menu. If you have a Mac, it’ll be in the Applications folder.
  2. Image titled Edit the Distribution List in Outlook on PC or Mac Step 2
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    Click the Contacts icon. It’s the two overlapping people icon near the bottom-left corner of Outlook. A list of your contacts will appear.
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  3. Image titled Edit the Distribution List in Outlook on PC or Mac Step 3
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    Click List. It’s the white sheet of paper icon in the toolbar at the top of Outlook. This displays a list of contact lists.
  4. Image titled Edit the Distribution List in Outlook on PC or Mac Step 4
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    Click the list you want to edit. The contacts on this list will appear in a pop-up window.
  5. Image titled Edit the Distribution List in Outlook on PC or Mac Step 5
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    Click Add Members. It’s in the icon bar at the top of the new window (in the ″Members″ section). A menu will expand.
  6. Image titled Edit the Distribution List in Outlook on PC or Mac Step 6
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    Select the location that contains the members you want to add. You can add contacts From Address Book, From Outlook Contacts, or From New Email.
  7. Image titled Edit the Distribution List in Outlook on PC or Mac Step 7
    7
    Double-click the people you want to add to the list. Selected addresses will appear at the bottom of the window next to ″Members.″ If you’re adding people by email address, type their addresses into that field as well.
  8. Image titled Edit the Distribution List in Outlook on PC or Mac Step 8
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    Click OK. It’s at the bottom-right corner of the window. This returns you to the list.
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Method 2
Method 2 of 2:

Editing or Removing Members

  1. Image titled Edit the Distribution List in Outlook on PC or Mac Step 9
    1
    Open Outlook on your computer. If you’re using Windows, it’ll be in the Microsoft Office folder under All Apps in the Start menu. If you have a Mac, it’ll be in the Applications folder.
  2. Image titled Edit the Distribution List in Outlook on PC or Mac Step 10
    2
    Click the Contacts icon. It’s the two overlapping people icon near the bottom-left corner of Outlook. A list of your contacts will appear.
  3. Image titled Edit the Distribution List in Outlook on PC or Mac Step 11
    3
    Click List. It’s the white sheet of paper icon in the toolbar at the top of Outlook. This displays a list of contact lists.
  4. Image titled Edit the Distribution List in Outlook on PC or Mac Step 12
    4
    Click the list you want to edit. The contacts on this list will appear in a pop-up window.
  5. Image titled Edit the Distribution List in Outlook on PC or Mac Step 13
    5
    Remove someone from the list. To do this:
    • Click the member you want to delete once to select them.
    • Click Remove Member. It's in the ″Members″ group at the top of the window.
  6. Image titled Edit the Distribution List in Outlook on PC or Mac Step 14
    6
    Edit a member’s details. If you need to change someone’s email address, name, or any other personal details, do the following:
    • Double-click the member's name to open their profile.
    • Edit any fields you need to edit.
    • Click Close & Save at the top-left corner of the window.
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About This Article

Nicole Levine, MFA
Written by:
Nicole Levine, MFA
wikiHow Technology Writer
This article was co-authored by wikiHow staff writer, Nicole Levine, MFA. Nicole Levine is a Technology Writer and Editor for wikiHow. She has more than 20 years of experience creating technical documentation and leading support teams at major web hosting and software companies. Nicole also holds an MFA in Creative Writing from Portland State University and teaches composition, fiction-writing, and zine-making at various institutions. This article has been viewed 54,509 times.
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Co-authors: 4
Updated: July 20, 2022
Views: 54,509
Categories: Outlook
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