This wikiHow teaches you how to access public folders in Outlook 2016. Public folders in Outlook are folders used to share information with large groups of people, such as an entire department or campus. Public folders have access permissions to determine who can view, create and modify items in the folder.

Method 1
Method 1 of 2:

On Windows

  1. 1
    Open Outlook. It's the app that has an image of a blue plane with an "O" over an envelope.
  2. 2
    Click . It's at the bottom of the Inbox navigation pane on the left.
    • If the navigation pane is collapsed, click ">" to expand the navigation pane.
    Advertisement
  3. 3
    Click Folders. It's in the pop-out menu.
  4. 4
    Click Public Folders. This will expand and show all the public folders you have been granted access to.
  5. 5
    Click the public folder you want to access.
  6. Advertisement
Method 2
Method 2 of 2:

On Mac

  1. 1
    Click Tools. It's in the menu bar at the top.
  2. 2
    Click Public Folders. It's in the tools menu.
  3. 3
    Click a public folder.
  4. 4
    Click Subscribe. It's next to the green icon with the "+" sign. Subscribed folders appear in the navigation pane.
  5. 5
    Click a folder in the navigation pane. The navigation pane is to the left. Click a public folder to view the contents of that folder.
  6. Advertisement

About This Article

Travis Boylls
Written by:
wikiHow Technology Writer
This article was co-authored by wikiHow staff writer, Travis Boylls. Travis Boylls is a Technology Writer and Editor for wikiHow. Travis has experience writing technology-related articles, providing software customer service, and in graphic design. He specializes in Windows, macOS, Android, iOS, and Linux platforms. He studied graphic design at Pikes Peak Community College. This article has been viewed 30,416 times.
How helpful is this?
Co-authors: 5
Updated: May 14, 2019
Views: 30,416
Article SummaryX

1. Open Outlook.
2. Click
3. Click Folders.
4. Click Public Folders.
5. Click a public folder.

Did this summary help you?
Advertisement