How to Collaborate on Notes in iOS

Last Updated: May 25, 2021

iOS 10 introduced the ability to collaborate on notes (in the Notes app) with other iCloud users. Just open the note and tap the + icon to choose a collaborator. Once the other person accepts the invitation, you’ll both be able to make edits to the same note.

Method 1

Method 1 of 3:

Sharing a Note

1
Turn on Notes in iCloud. This makes it possible to collaborate on a note with other iCloud users. All collaborators will be able to see each others’ actions in real time.^{[1]
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- Open the Settings app.
- Tap iCloud.
- Flip the switch next to “Notes” to the On (green) position.
2
Open the Notes app. You should see at least 2 folders: “iCloud” and “On My iPhone”.

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3
Tap Notes under “iCloud”.
4
Tap pencil and paper icon. It’s at the bottom right corner.^{[2]
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- If you already have a note you want to share, tap that instead.
5
Add content to your note. See Format Your Text in iPhone Notes for formatting tips.
6
Tap the + icon. It’s at the top right and has a person’s head behind it.^{[3]
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7
Tap a sharing method.^{[4]
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- Choose Message to send a sharing invitation to a phone contact over text message.
- Tap Copy Link if you want to share an invitation to your note using an unlisted app. You can then paste the link in the app of your choice.
8
Select or enter a recipient.
9
Send the invitation.^{[5]
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- If the recipient has iOS 10, they can click the link in the invitation to open the note in Notes.
- If they have an older version of iOS, they’ll be directed to the web version of Notes and will need to sign in.
- The person you invite can share the note with others for viewing only. You’re the only one who can add users who can make edits.

Method 2

Method 2 of 3:

Stop Sharing with One Person

1
Open Notes.
2
Tap Notes under “iCloud”.
3
Tap a shared note. You can tell a note is shared if you see a person’s head icon next to its name in the folder view.
4
Tap the Sharing icon. It’s at the top right and looks like a person’s head with a checkmark.^{[6]
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5
Tap the person you want to remove.
6
Tap Remove Access. That user can no longer view or edit the note.^{[7]
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Method 3

Method 3 of 3:

Stop Sharing with Everyone

1
Open Notes. If you no longer want to collaborate on a note, you can stop sharing it. This removes everyone from the note except you.^{[8]
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2
Tap Notes under “iCloud”.
3
Tap a shared note. You can tell a note is shared if you see a person’s head icon next to its name in the folder view.
4
Tap the Sharing icon. It’s at the top right and looks like a person’s head with a checkmark.^{[9]
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5
Tap Stop Sharing. All other collaborators will be removed from the note.^{[10]
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