How to Add a Caption to a Table in Word

This how to explains how you can add captions for Microsoft Word tables like you see on tutorial screen shots, text books with diagrams and so forth.

Things You Should Know

  • To add a caption, select the table, then right-click the selection and choose Insert Caption.
  • You'll also find the Insert Caption icon on the References tab at the top of Word.
  • You can label and number your captions, as well as customize their location in reference to the table.

Steps

  1. Image titled Add a Caption to a Table in Word Step 1
    1
    Select the table you want to add the caption to.
  2. Image titled Add a Caption to a Table in Word Step 2
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    Right-click and select Add Caption. The Caption dialog box appears.
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  3. Image titled Add a Caption to a Table in Word Step 3
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    If the Caption dialog box does not appear, click Insert, point to Reference and then select Caption.
  4. Image titled Add a Caption to a Table in Word Step 4
    4
    In the Caption dialog box, enter a caption for the table in the Caption box.
  5. Image titled Add a Caption to a Table in Word Step 5
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    Select an appropriate label you want to use (Table, Figure or Equation) from the Label drop-down box.
  6. Image titled Add a Caption to a Table in Word Step 6
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    Specify the position where you would like the caption to appear in the Position dialog box (above or below the table).
  7. Image titled Add a Caption to a Table in Word Step 7
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    If you want the captions to be numbered automatically, click on the Numbering tab in the Caption dialog box.
  8. Image titled Add a Caption to a Table in Word Step 8
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    Click OK.
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Community Q&A

  • Question
    How do I group a table and its caption so that they can be moved as one object?
    Community Answer
    Community Answer
    Select the caption and go into the Home tab. Select the arrow by paragraph and go over to formatting; select "Keep with Next." (This is assuming that your caption is above the table.)
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About This Article

wikiHow is a “wiki,” similar to Wikipedia, which means that many of our articles are co-written by multiple authors. To create this article, 14 people, some anonymous, worked to edit and improve it over time. This article has been viewed 260,845 times.
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Co-authors: 14
Updated: December 26, 2022
Views: 260,845
Categories: Microsoft Word
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