How to Schedule a Zoom Meeting in Outlook

Co-authored by Mobile Kangaroo and Emily Schmitt

Last Updated: January 10, 2022

Scheduling your Zoom meetings in Outlook is a great way to keep your calendar organized and share your schedule with others. This wikiHow will teach you a couple of different ways to schedule Zoom meetings in Outlook, depending on which software you use.

Method 1

Method 1 of 3:

From the Zoom Desktop App

1
Click on the Schedule button, from the Zoom app. The button is blue, in the bottom left corner, and has a calendar symbol.
2
Enter all your meeting details in the “Schedule Meeting” pop-up window. You can enter specifics like:
- What date the meeting will take place.
- What time the meeting will take place.
- If the meeting should repeat.
- Audio, Video, and Security preferences.
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3
Choose the Outlook option in the Calendar section. Select the blue bubble next to Outlook.
4
Click the blue Save button and your meeting will save on Zoom and in your Outlook calendar.
5
Click Import within the Outlook app to confirm the new event. After clicking Save, Zoom will redirect you to Outlook to complete this last step, which will officially add the event to your calendar.^{[1]
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Method 2

Method 2 of 3:

From the Zoom Web Portal

1
Go to Zoom.us and sign in to your Zoom account. The Sign In button will be in white letters in the upper right corner.
2
Click on the blue Schedule a Meeting option in the top-right menu.
3
Enter your meeting details. You can enter specifics like:
- What date the meeting will take place.
- What time the meeting will take place.
- If the meeting should repeat.
- Audio, Video, and Security preferences.
4
Click the blue Save button at the bottom of the meeting detail options. This will finalize your meeting.
5
Click on the Outlook Calendar button after clicking Save. This will download an .ics file that you can add to your Outlook calendar, making the Zoom meeting appear in your calendar.

Method 3

Method 3 of 3:

Outlook Plugin for Desktop

1
Download the plugin from the Zoom Download Center. Scroll down to the second option and click on the blue Download option.
2
Open the downloaded package from your Downloads folder. Double click on the brown box symbol labeled ZoomMacOutlook.pkg.
3
Follow the on-screen instructions to install the plugin. Click Continue until the final option, which will be Install.
- You may have to enter your device’s password to confirm the installation.
- If the installation works, a green check will appear in the pop-up window.
4
Move the Zoom Outlook Plugin Installer to the trash by clicking on the Close and then Move to Trash option.
5
Open the Outlook Calendar and create a new event. Click on the New Event button, which is blue and will be in the top left corner.
6
Click on the three-dot symbol in the top right-hand corner to officially add the Zoom meeting to your event. This will provide additional options to customize your event.
7
Click on the Add a Zoom Meeting option under the Zoom menu. It will have a blue plus symbol as its icon.
- This will add a Zoom link, Meeting ID, and passcode to the message of the event.
8
Add extra details to the event. You can add specifics like:
- What date the meeting will take place.
- What time the meeting will take place.
- If the meeting should repeat.
- Add any other people as invites.