EHDI-IS Functional Standards

EHDI-IS Functional Standards Overview

This document summarizes recommendations made by the 2015 Early Hearing Detection and Intervention Information System (EHDI-IS) Functional Standard Working Group (FSWG), on the technical function requirements for a complete jurisdictional EHDI-IS. The FSWG consisted of members of the CDC EHDI team and program managers/data system experts from nine jurisdictions. These Standards were initially drafted by CDC EHDI program staff and then discussed and reviewed with the FSWG through bi-weekly conference calls. Intended users of these standards include state and territorial EHDI program managers, EHDI-IS developers/vendors, and system evaluators.

EHDI-IS Functional Standards

This document is divided into 3 main sections:

  1. General Considerations delineates key background realities under which the Functional Standards should be interpreted and implemented
  2. Programmatic Goals lays out the foundational goals that these Functional Standards are intended to address.
  3. Functional Standards by Programmatic Goal describes specific standards that address each of the Programmatic Goals.

Appendix-A: Data item list and data definitions of categorical data items.

Appendix-B: Six dimensions of EHDI Data Quality Assessment

General Considerations

  • These functional standards are intended to identify the operational, programmatic, and technical criteria that all jurisdictional EHDI programs should implement during the process of developing, using, and evaluating an EHDI Information System (EHDI-IS).
  • The Functional Standards are NOT intended to provide specifications on how those functions are supposed to be implemented.
  • In some cases, current state law(s) or policies may preempt full implementation of these standards. In these instances, an unmet standard may serve as a suggestion for possible future revisions.

Programmatic Goals

  1. Document unduplicated, individually identifiable data on the delivery of newborn hearing screening services for all infants born in the jurisdiction.
  2. Support tracking and documentation of the delivery of follow-up services for every infant/child who did not receive, complete or pass the newborn hearing screening.
  3. Document all cases of hearing loss, including congenital, late-onset, progressive, and acquired cases for infants/children <3 years old.
  4. Document the enrollment status, delivery and outcome of early intervention services for infants and children <3 years old with hearing loss.
  5. Maintain data quality (accurate, complete, timely data) of individual newborn hearing screening, follow-up screening and diagnosis, early intervention and demographic information in the EHDI-IS.
  6. Preserve the integrity, security, availability and privacy of all personally-identifiable health and demographic data in the EHDI-IS.
  7. Enable evaluation and data analysis activities.
  8. Support dissemination of EHDI information to authorized stakeholders.

SHALL, SHOULD, MAY

SHALL: Indicates a mandatory requirement to be followed/ implemented

SHOULD: Indicates an optional recommended action

MAY: Indicates an optional action

Goal Statement 1: Document unduplicated individually identifiable data on the delivery of newborn hearing screening services for all infants born in the jurisdiction.

1.1 The EHDI-IS SHALL provide a unique patient record for each newborn child born in the jurisdiction.

1.2 The EHDI-IS SHALL receive and document information about patient’s birth encounter and newborn admission information in a timely manner in accordance with scope of practice, organizational policy and jurisdictional law.

1.3 The EHDI-IS SHALL receive and document patient’s maternal demographic information, in accordance with scope of practice, organizational policy and jurisdictional law.

1.4 The EHDI-IS SHALL receive and document all individual newborn hearing screening procedures and results, in a timely manner in accordance with scope of practice, organizational policy and jurisdictional law.

1.5 The EHDI-IS SHOULD receive and document information about risk factors of infant hearing loss at the time of newborn hearing screening.

1.6 The EHDI-IS SHALL review incoming and existing patient records and document the most recent newborn hearing screening status and outcome (pass, refer, not screened) of the patient.

1.7 The EHDI-IS SHALL receive and document information on the reason why an infant hearing screening is not performed or completed.

1.8 The EHDI-IS SHALL provide the ability to capture and document information about an infant’s NICU stay and transfer status.

1.9 The EHDI-IS MAY receive submissions of newborn hearing screening information in accordance with interoperability standards endorsed by CDC for message content, format and transport.

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