Accounting Considerations

Accounting for dividends depends on their payment method (cash or stock).

Learning Objective

Describe the accounting considerations associated with dividends

Key Points

Cash dividends are payments taken directly from the firm's income. This is formally accounted for by marking the amount down as a liability for the firm. The amount is transferred into a separate dividends payable account and this is debited on payment day.
Accounting for stock dividends is essentially a transfer from retained earnings to paid-in capital.
Unlike cash dividends, stock dividends do not come out of the firm's income, so the firm is able to both maintain their cash and offer dividends. The firm's net assets remain the same, as does the wealth of the investor.

Terms

paid-in capital
Capital contributed to a corporation by investors through purchase of stock from the corporation.
retained earnings
The portion of net income that is retained by the corporation rather than distributed to its owners as dividends.
declaration date
the day the Board of Directors announces its intention to pay a dividend

Example

Cash dividend example: Firm A's Board of Directors declared a dividend on December 1, 2011 of $100,000 payable to shareholders of record on Feb 1, 2012 and payable on Feb 29, 2012. This $100,000 goes down as a liability on the firm's accounting sheet.

Full Text

Accounting for dividends depends on their payment method (cash or stock). On the declaration day, the firm's Board of Directors announces the issuance of stock dividends or payment of cash dividends. Cash dividends are payments taken directly from the firm's income. This is formally accounted for by marking the amount down as a liability for the firm. The amount is placed in a separate dividends payable account.

The accounting equation for this is simply:

Retained Earnings = Net Income − Dividends

Retained earnings are part of the balance sheet (another basic financial statement) under "stockholders equity (shareholders' equity). " It is mostly affected by net income earned during a period of time by the company less any dividends paid to the company's owners/stockholders. The retained earnings account on the balance sheet is said to represent an "accumulation of earnings" since net profits and losses are added/subtracted from the account from period to period.

On the date of payment, when dividend checks are mailed out to stockholders, the dividends payable account is debited and the firm's cash account is credited.

Stock dividends are parsed out as additional stocks to shareholders on record. Unlike cash dividends, this does not come out of the firm's income. The firm is able to both maintain their cash and give dividends to investors. Here, the firm's net assets remain the same. If a firm authorizes a 15% stock dividend on Dec 1st, distributable on Feb 29, and to stockholders of record on Feb 1, the stock currently has a market value of $15 and a par value of $4. There are 150,000 shares outstanding and the firm will issue 22,500 additional shares. The value of the dividend is (150,000)(15%)(15) = $337,500.

The declaration of this dividend debits retained earnings for this value and credits the stock dividend distributable account for the number of new stock issued (150,000*.15 = 22,500) at par value. We must also consider the difference between market value and par (stated) value and record that as credit for additional paid-in-capital . On the day of issuance, the stock dividends distributable account is debited and stock is credited $90,000.

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