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Word 2013

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Tables

Introduction

Video: Tables

Launch "Tables" video!Watch the video (5:00).

A table is a grid of cells arranged in rows and columns. Tables are useful for various tasks such as presenting text information and numerical data. In Word, you can create a blank table, convert text to a table, and apply a variety of styles and formats to existing tables.

Optional: Download our Lesson 23 Practice Document.

To insert a blank table:

  1. Place your insertion point where you want the table to appear, then select the Insert tab.
  2. Click the Table command.
    Screenshot of Word 2013Clicking the table command
  3. A drop-down menu containing a grid of squares will appear. Hover the mouse over the grid to select the number of columns and rows in the table.
    Screenshot of Word 2013Inserting a new table
  4. Click the mouse, and the table will appear in the document.
  5. You can now place the insertion point anywhere in the table to add text.
    Screenshot of Word 2013Adding text to a table

To move the insertion point to the next cell, press the Tab key while typing. If the insertion point is in the last cell, pressing the Tab key will automatically create a new row.

To convert existing text to a table:

In this example, each row of information contains an item name and price, separated by tabs. Word can convert this information into a table, and it will use the tabs to separate the data into two columns.

  1. Select the text you wish to convert.
    Screenshot of Word 2013Selecting text to convert
  2. From the Insert tab, click the Table command.
  3. Select Convert Text to Table from the drop-down menu.
    Screenshot of Word 2013Converting text to a table
  4. A dialog box will appear. Choose one of the options in the Separate text at: section. This is how Word knows what text to put in each column.
    Screenshot of Word 2013Separating text at Tabs
  5. Click OK. The text appears in a table.
    Screenshot of Word 2013Text converted into a table
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