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  • Word 2003
  • Using Mail Merge

Word 2003

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Using Mail Merge

Using Mail Merge

To use Mail Merge:

  • Select Tools on the main menu.
  • Select Letters and Mailings action Mail Merge.

The Mail Merge task pane appears and will guide you through the six main steps to complete a mail merge. You will have several decisions to make during the process. The following is an example of how to create a form letter and merge the letter with a data list.

Steps 1-3

  • Choose the type of document you wish to create. In this example, select Letters.
  • Click Next:Starting document to move to Step 2.
  • Select Use the current document.
  • Click Next:Select recipients to move to Step 3.
  • Select the Type a new list button.
  • Click Create to create a data source. The New Address List dialog box appears.


To edit a new address list:

    • Click Customize in the dialog box. The Customize Address List dialog box appears.
    • Select a field, and click Delete.
    • Click Yes to confirm that you wish to delete the field.
    • Continue to delete any unnecessary fields.
    • Click Rename. The Rename Field dialog box appears.
    • Enter the new name you would like to give the field in the To: field.
    • Continue to rename any fields necessary.
    • Click OK to close the Customize Address List dialog box.
  • Enter the necessary data in the New Address List dialog box.
  • Click New Entry to enter another record.
  • Click Close when you have entered all of your data records.
  • Enter the file name you wish to save the data list as.
  • Choose the location where you wish to save the file.
  • Click Save. The Mail Merge Recipients dialog box appears and displays all data records in the list.
  • Confirm that the data list is correct, then click OK.
  • Click Next:Write your letter to move to Step 4.
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